When conducting remote board meetings, it’s important to establish an effective structure to ensure that the discussion is efficient and on track. This is much easier if the participants have an agenda in place that will guide them at all times. It is also beneficial to send the agenda and any associated documents to attendees prior to the meeting through a secure online board portal where they can take notes as they add items, and review them before the meeting starts.

Another method to ensure an effective remote board meeting is to reduce distractions as much as possible. Participants should take the call in a peaceful environment, such as a office or home. This helps reduce the possibility that they’ll tune out and miss important issues to be discussed during the meeting.

It’s also a good idea to ask the participants to muffle their microphones when not speaking to minimize distracting background noise. The person who is designated to take minutes must record every motion in full and include who made the motion and who seconded http://www.boardgreenroom.com/ it. This is crucial to keep a clear record that can be used as a reference or for legal purposes in the future.

It’s also crucial to stick to the time limits that you have set for each item on your agenda to avoid the meeting becoming a drag. You can help promote a productive meeting by urging attendees to place ad-hoc issues in a parking lot so they don’t disrupt the main discussion.