Document sharing software enables users to access the same document at the same time and work on it together. This reduces the chance of errors in communication and speed up turnaround time for projects.

Online document sharing is simpler to manage than sending emails with attachments, and can be done on any device that has an internet connection. It also cuts down on the space needed to keep hard copies and removes limitations on file size.

There are many ways to share files including using FTP and SFTP cloud storage services such as Box, and P2P networks However, the top document sharing tools come with central management interfaces as well as security features to ensure encryption and data-in transit protection and real-time synchronization.

Project managers should also look for anonymous features such as version and history controls and collaboration detection to make it easy to track changes and ensure that everyone is working on the latest draft. The ability to make comments on and assign tasks also makes it easy for teams to discuss documents.

ClickUp is an application for managing projects that comes with built-in document sharing capabilities. Its permissions are granular, allowing users to decide who can view and edit files, as well as delete them and lets them view who is editing in real time. Its file syncing feature keeps the most recent version of files mirrored on every device, and its collaboration detection lets users know when others are viewing, comment or edit. The program also provides an extensive library of notes, wikis and spreadsheets to help teams stay on track with their projects.